Reserve a Room

Library Tax District residents may reserve a room at the Library per policy: Use of Program Rooms by the Public Policy 3.6.

Some rooms may be used by library card holders on a walk-in basis.

Who can reserve?

Library card holders who live in the Library Tax District with an account in good standing.
Adults age 18 or older.
Card holder must be present at time of use and assume responsibility for the room.

When can I reserve?

Must be submitted at least 72 hours in advance and no more than ten weeks prior to the meeting date.
Requests are reviewed within 48 hours, Monday through Friday, and are considered pending until approved via email by library staff.

How often can I reserve?

Rooms may be reserved by an individual or group no more than 12 times per year.

How do I reserve?

Read Use of Program Rooms by the Public Policy 3.6 and answer the questions at the bottom of this page to be directed to an online calendar and reservation form.

Need to cancel a reservation?

View and cancel room reservations here: https://cphlibrary.libnet.info/myreservations

Request to Reserve a Room

Card Holder in good standing * Required
1) I am a library card holder who lives in the Library Tax District and am an adult, age 18 or older, with an account in good standing.
- Yes
- No
Open to Public * Required
2) Meeting/program is free and open to the general public.
- Yes
- No
No Solicitation * Required
3) I agree to not solicit any business or collect contact information from attendees to market any product or services.
- Yes
- No
No Solicitation * Required
4) Agree to the terms?
- Yes
- No
POLICY 3.6 USE OF PROGRAM ROOMS BY THE PUBLIC

Need for this Policy:
A policy is required to establish the terms and conditions for public use of the Library’s Program Rooms.

Policy:
The Program Rooms of the Library, when not otherwise scheduled for Library programs or purposes, are available under the following general conditions:
1. Program Rooms will only be available for use during the hours the Library is open to the public.
2. The individual reserving and assuming responsibility for the room must be:
  - a. at least 18 years of age
  - b. a resident of the Clifton Park-Halfmoon Library District
  - c. A Clifton Park-Halfmoon library card holder in good standing
  - d. Present at the meeting/event for which the room has been reserved
3. Rooms may be reserved by any individual or group up to twelve (12) times per year.
4. Rooms may also be reserved for individual use, programs and meetings of a non- commercial nature and must be free and open to the public. Programs/meetings may not be used to directly solicit business or collect contact information from program attendees to market any product or services. Rooms are not available for private social functions such as weddings, birthday or anniversary parties.
5. When not otherwise scheduled, Program Rooms C, D, the two first floor study rooms, and the Piracci Board Room are available for use during regular library hours on a walk-in basis by library card holders in good standing, subject to procedures and time limits established by the director.
6. A Reservation form must be completed and submitted via the Library’s website when requesting a room reservation.
7. No charge shall be made for admission to any program or meeting. However, groups that normally collect dues/membership fees may use the Program Rooms so long as their meeting on Library premises are open to the public at no charge. Fundraising is not allowed.
8. If Library equipment (such as projectors or audio- visual units) is requested, arrangements with library staff must be made at least 72 hours in advance.
9. The reserving party is responsible for leaving the room in the same condition as it was when they arrived. Light refreshments may, with prior approval be permitted in designated rooms. No alcoholic beverages may be served. The reserving party will be charged a $75 fee if extraordinary housekeeping service is necessary.
10. The Library charter states that the Library shall not participate in, or intervene (including publishing or distributing statements) in any political campaign on behalf of any candidate for public office. Thus Program Rooms may not be used for these purposes.
11. Permission to use a Room does not constitute endorsement by the Library. Programs / Meetings are not sponsored or promoted by the Library.
12. There shall be no distribution of literature on library property either inside or outside, other than to program participants in the program room. All literature is subject to library approval.
13. An organization may not have the name, address, or phone number of the Clifton Park-Halfmoon Public Library serve as the address of record for an organization.
14. Programs / meetings may not disrupt the use of the Library by others. Persons attending the program / meeting are subject to all Library rules and regulations.
15. Groups must secure public performance rights to screen films in library meeting rooms and provide the Library with proof of same. The Library is not responsible for securing these rights, nor is it liable for a group’s violation of this regulation. Room Reservation
Room reservations as provided for in this policy will be reviewed annually and adjustments made to this policy as deemed necessary by the Board of Trustees to allow for the maximal, fair use of meeting spaces.

Responsibilities:
Abuse of this Room Policy may preclude further room reservations. It is the responsibility of the Director to interpret and apply this Policy.
Agree to Terms * Required
- I hereby certify that I have read Use of Program Rooms by the Public Policy 3.6. I agree to comply with the terms of the Policy regarding use of library rooms.
Phone
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